How Restrictions in Public Records Access Impact Title Searches for Miami Properties
June 26, 2023
If you’re a title service provider in Miami, you’ll want to pay very close attention to changes in the availability of public records related to real estate. Title searches are an essential part of the process for buyers and sellers of Miami properties, but their accuracy and validity depend on the availability of these public records. Unfortunately, restrictions that have been imposed by federal and state regulations have had a significant impact on the accuracy of title searches in recent months.
When the restrictions on public records access came into effect, title search providers were forced to find new ways to ensure the accuracy of their searches. The most obvious option was to turn to technology. Software-driven solutions can scan large amounts of data and compile it into neat and comprehensive reports. However, these solutions are far from perfect. Computer-generated reports can fail to detect discrepancies in public records and can even miss out on important documents altogether.
In addition, there is the potential for human error when using technology-driven solutions. Technology can only do so much to identify discrepancies, and any mistakes made by the user can be catastrophic. For example, if a title search provider fails to properly verify a document or incorrectly interprets a covenant, it could lead to costly and time-consuming litigation.
Given these limitations, it is important for title search providers to use both technology-driven solutions and traditional methods of verifying records. For example, title search providers can hire third-party experts to conduct in-person interviews with property owners and to review public records documents. In addition, title search providers can take advantage of online resources such as county and state records websites, where documents can be accessed and reviewed with a greater degree of accuracy.
Ultimately, title search providers must be mindful of the restrictions that have been put in place with regard to public records access. While technology-driven solutions are a great way to quickly and efficiently compile data, they should not be relied upon as the sole means of verifying public records. Title search providers should use a combination of methods, including:
- Traditional methods
- Online resources
- Third-party experts
To ensure the accuracy of their searches.